Excess USD 363 funds go to food services

6/9/2014

By ANGIE HAFLICH

By ANGIE HAFLICH

ahaflich@gctelegram.com

HOLCOMB — At Monday's USD 363 Board of Education meeting, board members authorized closing of the district's financial books for fiscal year 2014, approved an increase in substitute teacher pay rates, and approved an additional cost that has arisen from the FFA greenhouse currently under construction at Holcomb High School.

The board approved the closing of the fiscal year 2013-14 budget and approved the transfer of $75,000 into the food service program.

Rush said that at the end of each fiscal year, the district must zero certain funds out. To do so, the district can either spend the money or it will get sent back to the state.

"So we spend it," Rush said.

The money is typically spent on supplies and other types of necessities that will be needed.

She also said that the other priority is to make transfers to any dependent fund in order to ensure that there is a proper cash balance.

"The one fund that we have watched all year and continue to watch and continue to be concerned about is food service. We're waiting on two payments. We haven't had a state aid payment since April. We've called the state department, and they haven't called us back," Rush said.

Rush said the payments have been approved, but the checks have not yet been processed.

"So there's $65,000 that we're waiting for from the state. In fact, we were in the hole, which we can't be in the hole — the auditor will write us up. So we administratively transferred the $75,000, which we're asking you to approve tonight," Rush told board members.

The board also approved an increase in substitute teachers' pay to an additional $5 per day. According to the board packet, the district currently employs emergency substitutes at a rate of $95 per day, certified substitutes for $105 per day and long-term substitutes for $115 per day. Approval of the increase of $5 per category will result in an increase of $5,100 in pay over the school year, if the district's substitute usage remains the same.

An additional cost associated with the FFA greenhouse project has arisen. Rush and Rob McCallister, director of building grounds and maintenance, told board members that the general contractor on the project said that Jamie Jarnigan of J2 Construction added concrete to the base of the greenhouse in order to stabilize it better, resulting in additional cost of $4,170.

"There was very little support in the way it was originally designed," McCallister said, adding that due to the frequency of strong wind, the addition was a necessity.

Rush said that Jarnigan also is recommending that concrete be added between the greenhouse and the tennis courts, in order to prevent dirt from the greenhouse from running onto the courts. McCallister said that is an estimated $7,000 in additional costs.

Board members approved the addition of the concrete to the base of the greenhouse but requested an actual bid before approving the addition of concrete between the greenhouse and the tennis courts.

At the May school board meeting, board members heard an overview from Rush about College and Career Readiness Standards. At Monday's meeting, at the request of Board President Tim Miller, Rush said she would schedule teachers in the district to share their experiences in teaching the standards and any challenges they have faced in doing so.

In other business, the board approved a bid of $75,527 from Keller Leopold Insurance for workers' compensation insurance; and a bid of $5,415 to replace curbs and some areas of concrete at Holcomb Elementary School, Wiley Elementary School, Holcomb High School, and the district's administration building.

The board also approved the hiring of Kayla Snovelle, elementary teacher; Brad Hill and Carey McFann, assistant football coaches at the middle school; and Jerry Johnson, assistant football coach at the high school after stepping down as head coach. The district hired Kent Teeter in May to be the new head high school football coach.

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